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Biennial conventions

The NALC Constitution, Article 3, Section 1 states:

The National Convention of this Union shall be held biennially in even-numbered years between the Fourth of July and third full week of August.

Thus, the 69th Biennial National Convention in 2014 has been set for July 21-25 at the Pennsylvania Convention Center in Philadelphia.

The 70th Biennial National Convention in 2016 has been set for August 15-19 at the Los Angeles Convention Center.

 

National Rap Sessions

Article 3 Section 4(b) of the NALC Constitution states:

(b). The National President shall, once each year except in the year of the National Convention, call a national conference. This conference shall be voluntarily attended by only State and Branch Presidents or their designees, with their expenses to be borne by the State Association or Branch represented.

National Conferences are better known as “rap sessions.”

PAST CONVENTION/
RAP SESSION NEWS

2013 Rap Session: Saturday, Feb. 9 at the Aria Resort & Casino in Las Vegas. Click here to read a report.

2012 Minneapolis convention: Click here for videos, photos and the daily Convention Chronicle.

2011 Rap Session: Click here for The Postal Record's coverage of the 2011 national meeting in Las Vegas on Oct. 16.

2010 Anaheim convention: Web coverage, including video, press and the daily Convention Chronicle; day-by-day coverage of the entire convention from the September-October Postal Record

General Convention Information: History and background information on NALC biennial conventions

 


Click here to download a hi-res JPG of this image

69th Biennial NALC Convention in Philadelphia
July 21-25, 2014—Pennsylvania Convention Center

Convention housing: Please do not call NALC Headquarters about convention housing. As a reminder, information on housing will be mailed to branch secretaries after the branch’s DEL has been received at Headquarters and your delegates are registered. Housing information will be available at a later date. UPDATE: Detailed housing information is now available. Some hotels are sold out or have limited room availability. Click here to find out more.

Quick links

Baseball night at the convention

Accommodations for disabled attendees

Convention blood drive

Retiring officers’ dinner

Tours of Philadelphia during the convention, plus information on discounts

Discounts for convention delegates traveling to Philadelphia via Amtrak

Delegate eligibility list incomplete?

Housing for 2014 convention—includes a list of walking-distance hotels

Convention Call, amendments and resolution info

Branch sales at the convention

Branch publication competition call for entries deadline has passed


Accommodations for disabled attendees

Convention attendeeswho may require assistance due to a disability can avail themselves of the following accommodations in adherence with the Americans with Disabilities Act (ADA):

  • Wheelchair and scooter rental: Electrical mobility scooters and wheelchairs are available for rent from Scootaround.com. For advance reservations or for more information please call 888-441-7575 or visit the Scootaround website.
  • Oxygen: If you require oxygen refills while in Philadelphia, you can contact Oxygenconcentrator Store via their website or at 877-774-9271. You will need the following information: prescription, diagnosis, amount of oxygen and type of equipment required, type of payment (cash, credit card, or insurance information, if insurance will be paying). It is suggested that you call a day ahead. Same day service may be available.
  • Parking: Handicapped parking is available to individuals with valid disability parking permits in surrounding ramps and lots as well as at parking meters on the street.
  • Wheelchair lift vehicles: The NALC is providing free shuttle bus service to/from the Pennsylvania Convention Center for hotels within the block that are not within walking distance. (A complete list will be available later.) To comply with the provisions of the Americans with Disabilities Act (ADA), a vehicle equipped with a wheelchair lift will be made available during all convention hours on an on-call basis. Requests for use of this service can be made directly by calling the Operations Manager on-site. The number will be listed on bus flyers available at the bell desks in all hotels for which shuttle service is provided.

Blood drive

The NALC, in association with the American Red Cross in Philadelphia, will hold a blood drive on Tuesday, July 22, and Wednesday, July 23, from 9 a.m. to 2 p.m. at the Pennsylvania Convention Center.

It is strongly recommended that you sign up in advance using the online scheduler:

  • On the top right corner of the page, click on the “Give Blood, Find A Blood Drive,” then type in the Sponsor Code: NALC. The NALC Convention blood drives will appear.
  • On the far right click on “Click Here to Schedule an Appointment to Donate.”
  • If you have donated before with the American Red Cross, enter your user name and password and click “Login.” That will take you to the schedule. Click on an open appointment time and then make sure you click “confirm appointment” at the bottom of the page.
  • If you do not have a user name and password, than you will need to create one first, than follow the above steps to make an appointment.

You may also schedule your appointment by calling 800-RED-CROSS (800-733-2767, option 2) and give your sponsor code NALC.

For those who want to donate double red blood cells, click here.

If delegates do not have the opportunity to schedule an appointment in advance, onsite appointment may be made based on availability.

Blood donors must:
• Be healthy (meaning that you feel well and can perform normal activities).
• Weigh at least 110 lbs.

If you donate blood after May 26, you will not be allowed to donate at this drive.

Click here to download the flyer.


Retiring officers’ dinner

The retiring officers' dinner will be held on Thursday, July 24, at the Sheraton Philadelphia Downtown Hotel. Tickets are $80.

Click here to download the ticket order form, then mail it along with a check or money order made payable to “Secretary-Treasurer, NALC” for the total amount, to: Retiring Officers’ Dinner; NALC Secretary-Treasurer; 100 Indiana Ave. NW; Washington, DC 20001-2144.

The tickets will be held for pickup at the Retiring Officers’ Dinner ticket booth located in the convention registration area.

Guests wishing to be seated at the same table must submit their ticket orders and payment together in the same envelope (maximum eight guests per table).

Order form and payment must be received by June 1.


Philadelphia Tours, information and discounts

  • Historic Area Riding/Walking Tour—Includes the Liberty Bell and Independence Hall
  • Philadelphia Then & Now—Get to know both the historic area and the modern-day city
  • Amish Country Tour—Includes traditional Amish-style lunch
  • Longwood Gardens—America’s premiere gardens, plus wine-tasting
  • Shopping Tour
  • Colonial Homes Tour
  • Family-Friendly Fun—At the Adventure Aquarium and Battleship New Jersey

Sign up in advance and save—Register by mail, fax or online by Friday, June 20, and save up to $10 per tour. Visit www.TourSignUp.com/NALC for the easiest sign-up. If your plans change, tours are cancelable and refundable (less a small fee) until June 30.

Purchase tours on-site at the convention: Many tours sell out in advance. Subject to availability, tours can be purchased on-site at the tour desk inside the Pennsylvania Convention Center, Hall C.

Click here to download detailed descriptions of each tour as well as the order form.

Click here to find out more about things to do in Philadelphia and about discounts offered to NALC members and their families.


Amtrak discount

For those traveling by rail to the convention, Amtrak is offering a 10 percent discount off the best available rail fare to Philadelphia between July 18 (three days prior to the start of the convention) and July 28 (three days following the last day of the convention).

To book your reservation, call Amtrak at 800-872-7245 or contact your local travel agent. Reservations cannot be booked via the Internet; be sure to refer to Convention Fare Code X42S-990 when making your reservation.

This offer is not valid on the Auto Train and Acela Service. Fare is valid on Amtrak Regional for all departures seven days a week, except for holiday blackouts. Offer valid with Sleepers, Business Class or First Class seats with payment of the full applicable accommodation charges.

In addition, for those traveling with a companion, Amtrak offers a 30 percent companion rail fare discount for travel into Philadelphia. The discount requires two people traveling together round-trip, and it can only be booked via the “Book It Now” link at www.Amtrak.com/VisitPhilly.

The companion fare discount requires reservations to be made three days in advance; complete terms and conditions can be found at www.Amtrak.com/VisitPhilly.


Delegate eligibility list incomplete?

Feb. 14, 2014—If your NALC branch is registering its 2014 national convention delegates electronically, here is what you need to do if the delegate list on your USB drive is incomplete:

  • First, you will need to call Paul Murray at NALC Headquarters to obtain the password: 202-662-2853.
  • Once you have the password, insert your USB drive into your computer.
  • If the Electronic Registration Program starts, exit the program but leave the USB drive in your computer.
  • Click here to download and open/run the electronic registration fix file.
  • When the “Self-Extracting Archive” window appears, click on the button with the “…”.
  • Locate your USB drive (removable disk). You will find it under “My Computer” or “Computer.”
  • Click the USB drive (removable disk) and click the “OK” button. You will return to the first window.
  • Click the “Extract” button and enter the password you received from Paul Murray. (Click the “show password” box to make it easier.)
  • When prompted to overwrite existing files, select “Yes to all.”
  • When the installation is complete, run the Electronic Registration Program to verify.

This will enable you to obtain the missing information.

You still must return the USB drive to Headquarters for your delegates to be registered.

If your branch received a paper DEL that was incomplete, please note that a new DEL is being mailed to you.


69th Biennial Convention Night Out at the Ballgame

April 7, 2014—The NALC has reserved nearly 4,500 tickets to the Philadelphia Phillies –San Francisco Giants baseball game on Tuesday, July 22, for a night out during the 69th Biennial Convention in Philadelphia this summer. Tickets are still available!

NALC President Fredric Rolando will participate at Citizens Bank Park by throwing out the first pitch at the opening of the game at 7:05 PM.

The tickets are being made available by NALC to branches for $24 per ticket for NALC delegates and family members. The prices includes free bus transportation for those staying at the NALC block hotels.

Important notes:

  • Branch presidents must purchase the tickets in blocks and must include the total amount due with their order.
  • Tickets will not be sold individually.
  • Seating will be allotted on a first-come, first-served basis, based on the date of receipt of the completed form and payment. If additional tickets are purchased by the branch at a later date, the second block of tickets issue is not guaranteed to be next to the first block purchased.
  • All ticket orders must be received by June 1.

To obtain the tickets, click here to download the ticket order form, then mail it in along with a check or money order for the total amount due, made payable to Secretary-Treasurer, NALC. Branches must designate one individual who will pick up the tickets at the special booth for baseball tickets in the exhibit hall of the Pennsylvania Convention Center.

Please indicate with your order if any special handicapped seating is needed. Limited seating is available for the handicapped.

Absolutely no refunds will be given.

Questions should be directed to Kimberly Akoto, Meeting & Event Planner. Her e-mail address is on the order form.


Branch publication competition call for entries

April 1, 2014—The deadline for the NALC’s biennial competition for outstanding periodical publications has passed. A panel of publications experts will determine award winners in each category. The decision of the judges is final. Winners will be announced at the Publications Workshop held during the national convention in Philadelphia, July 21-25.

All entries must have been created by NALC members, published in branch or state association newsletters between April 2012 and March 2014 (inclusive), and submitted by current branch officers or editors.

Entries will be judged in these categories:

Overall Excellence:
This category recognizes publications that best serve the membership. Judges will consider content (appropriate and original articles, useful information, local angles), style (clear writing, effective headlines, good story placement) and overall appearance (readability, attractiveness, use of photos and art).

Best Editorial or Column:
This category is for opinion pieces such as editorials or columns by union officers or editors. Factors the judges will consider include the author’s effectiveness in putting forth their point of view and insight into the topic.

Best News or Feature Story:
This category is for reporting issues important to letter carriers or profiling branch or member activities; do not submit columns or other opinion pieces here. Judges will weigh choice of topic, factual reporting and clear writing.

Best Cartoon or Photo:
Each branch may submit any combination of up to three cartoons, photos or illustrations created by members of that branch. Cartoons will be judged on relevance, technique and how humorously they convey their point. Photos and illustrations will be judged on interest, impact and quality.

Promoting Unionism:
The Special Award for Promoting Unionism category includes, but is not limited to, original articles or photo treatments that raise members’ awareness of and activism in the labor movement. The judges will look for attention-grabbing entries that promote pride in labor and involve carriers more deeply in NALC.

Best Website:
This category recognizes websites that best serve the membership. Judges will consider appropriateness of content, overall appearance and timeliness of information.


Hotels for 2014 convention

Walking-distance hotels:
Courtyard Philadelphia Downtown
Four Points by Sheraton City Center
Hampton Inn Philadelphia City Center
Hilton Garden Inn Philadelphia City Center
Home2Suites by Hilton Philadelphia City Center
LeMeridien Philadelphia

Feb. 20, 2014—UPDATEDThe NALC has made special arrangements with 23 hotels to accommodate letter carrier delegates attending the 2014 convention in Philadelphia, July 21-25. All NALC-block hotels are within one mile of the convention center. The room rates have been set so branches can begin budgeting for the convention. Please do not contact the hotels. All room reservations will be made through the NALC official housing company.

Click here for latest hotel list and map. Note that some hotels are sold out or have limited room availability.

Click here for more detailed housing information.

NOTE: The reservation process does not start until after the branch’s delegate eligibility list (DEL) is received, delegates are registered, and the credentials are sent to the branch secretary.

NALC Headquarters will be advising its official housing company, Meeting Services Plus, of all confirmed registered delegates. Anyone booking a room who is not a confirmed registered delegate at the time of the booking will be subject to cancellation and will receive a notice of such.

Individuals are advised that they must go through their branch to make reservations and this cannot be done until the DEL has been received and processed, and credentials have been mailed to the branch secretary.

Do not contact the host branch officers about housing—they will not be able to assist you.

The DEL was to be mailed to each branch in late January or early February and must be returned to Secretary-Treasurer Broendel’s office no later than May 21. The DEL lists the branch’s regular members in good standing as of Dec. 31, 2013. No housing information is included in the mailing of delegate eligibility lists. Branch secretaries should read the enclosed instructions thoroughly, complete the DEL fully and accurately, sign it, keep a copy for the branch, and return the original to Secretary-Treasurer Broendel’s office.

After Secretary-Treasurer Broendel’s office has received the DEL and registered the delegates, the credentials will be mailed to the branch secretary. Included with the credentials is information on the housing process. This information includes a web address and a code specific to your branch so that you may reserve rooms for your delegates. Branch secretaries may prefer to copy the instructions and give them to each delegate to make their own reservations.

For branch secretaries or delegates who do not have Internet access, NALC will include with the credential mailing a room reservation form with a fax number, along with the phone number of the housing company. Branch secretaries with no Internet access may make reservations for all their delegates in this manner or may wish to copy the forms and give to the delegates.

Reminder: Most NALC branches with more than 500 members register their members electronically rather than checking off the delegates on the DEL paper list. The option to register electronically was extended this year to all NALC branches with more than 300 members. Branches that received the electronic registration information were to return the card that was enclosed to Secretary-Treasurer Broendel’s office no later than Dec. 31. Those branches were to receive a USB drive that contained the same information as the paper DEL.

Again, branch secretaries are reminded that no housing information was included in the mailing of the delegate eligibility lists in late January or early February. That information is provided when NALC Headquarters mails you the credentials. Branches and individuals are not to contact the hotels directly and must wait until credentials and NALC housing instructions are received.


Convention Call, amendments and resolution info

October 1, 2013—All branch and state association secretaries are alerted that the Convention Call and accompanying materials will be mailed from National Headquarters this month.

Delegates—Article 4, Section 1 of the NALC Constitution states:

Each branch having twenty (20) or less members shall be entitled to one delegate and one vote in the National Convention. Branches having more than twenty (20) members shall be entitled to one delegate and one vote for each twenty (20) members, or fraction thereof. Each State Association shall be entitled to two Delegates-at-Large. National Officers and Delegates-at-Large shall each be entitled to one vote....

As defined in Article 4, Section 4:

The number of members for whom per capita tax is paid to the National Association for the term beginning October 1 prior to each Biennial Convention shall determine the number of votes and delegates to which the Branch is entitled at such Convention.

Please note: The NALC Constitution calls for election of delegates from branches to be made no later than Dec. 31 of the year preceding the convention year. Please see Article 6, Section 3 of the Constitution of the Government of State Associations for information on the election of delegates- at-large.

Amendments—All proposed amendments submitted for the consideration of the delegates at the national convention in Philadelphia must conform to the provisions of Article 19, Section 2 of the NALC Constitution, which reads as follows:

Proposed amendments to the Constitution of the NALC, the Constitution for the Government of Subordinate and Federal Branches, and the Constitution for the Government of State Associations may be presented in writing in the manner herein set forth: (a) by any member of a Branch in good standing, signed by him/her, at a regular meeting of the Branch; providing, the proposal is endorsed by two-thirds of the members present and voting at the meeting; and (b) by any member of the NALC Executive Council, signed by him/her, at a regularly-called meeting of the Executive Council; provided, the proposal is endorsed by two-thirds of the members of the Executive Council present and voting at the meeting. Proposals thus qualifying shall be forwarded to the National Secretary-Treasurer in duplicate, each on a separate sheet of paper, at least sixty (60) days prior to the Convention, signed by the Branch President and Secretary, and in the case of the Executive Council by the Chairperson and Secretary thereof. These proposed amendments shall be printed in the official Journal of this Association at least 30 days prior to the National Convention. All proposed amendments to the Constitution and Laws shall designate the Article and Section to be amended, and shall be referred to the Executive Council, and be reported by them before being acted upon by the Convention. Said word acted to be interpreted as meaning altering, amending, or changing in any manner whatsoever by a majority vote of the Convention.

Proposed amendments qualifying for referral to the convention must be received by the national secretary-treasurer by May 21.

Resolutions—All resolutions submitted for the consideration of the delegates at the 69th Biennial Convention in Philadelphia must conform to the provisions of Article 12 of the NALC Constitution, which reads as follows:

Any Branch in good standing or any State Association may, at any time, forward to the National Secretary-Treasurer resolutions properly attested by their President and Secretary-Treasurer for consideration by the appropriate Union authority. Such resolutions must be in duplicate, and each shall be on a separate sheet of paper. Resolutions pertaining to the National Working agreement, which should, insofar as possible, identify the Article and Section to be changed, shall be forwarded to the Chief Spokesman of the NALC Negotiating Team; those pertaining to legislation shall be forwarded to the NALC Director of Legislation; and all others shall be forwarded to the NALC Executive Council for their consideration and appropriate action. Those appropriate authorities shall report to the National Convention on all such resolutions and the action taken thereon.

Any resolution considered and approved by a previous convention will not be considered at the national convention in Philadelphia unless the motion is to disapprove or rescind a previously approved action. Only resolutions received by the Office of the Secretary-Treasurer on or before May 21 will be printed in the Resolutions and Amendments book.

Please take note of the requirements for qualification, as many branches and state associations neglect one or more of them, causing the amendments and/or resolutions to be returned.

Branch sales at the convention

Branches wishing to sell items in the designated branch sales area during the convention must contact Broendel’s office no later than April 7 to secure guidelines and forms. The completed forms must be returned to Headquarters by April 21.


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