Branches may submit items for publication in The Postal Record by standard
mail, fax or by e-mail. But please note the
important information below.
Who can submit: Branch presidents must
send The Postal Record a letter designating
authorized scribes. If items will be submitted
by e-mail, the president also must state the e-mail address(es) that will be used.
Deadline: Items must be received by The Postal Record by the 10th of the month preceding the month of publication, whether by
mail, fax or e-mail. For instance, November 10 would be the deadline for the December issue. It is
particularly important that branch secretaries
be mindful of this when submitting Election
Notices (see below).
To submit items by mail: Use upper and
lower case letters (not all capitals) on one
sheet of 8.5" by 11" paper. Use an easy-to-read font (no scripts) and print in black. Mail to:
THE POSTAL RECORD
100 Indiana Ave. NW
Washington, DC 20001-2144
Include the following information: type of item (Branch
Item, State Summary, Retiree Report, Election
Notice, etc.); where it comes from (branch city and number); the person
sending it; how to contact the sender.
To submit items by fax: Send the item with the above information included to 202-737-1540.
To submit items by e-mail: Send to
postalrecord@nalc.org with the branch city, state and number as the subject. The item can be
the body of the e-mail or can be sent as an attached
Corel WordPerfect or Microsoft Word file. (Do not use
Microsoft Works.) Do not type in all-capital letters. Include the same information as listed above.
Word limit: The NALC Constitution limits
items to 300 words, preferably fewer. Submissions that are too
long or violate the prohibition on defamatory
or unlawful matter (such as electioneering)
cannot be printed. Also, we encourage scribes to have someone proofread their items before sending them in.
Photos: Branches also may submit clear,
in-focus, professionally processed photos, or may e-mail
digital image files of the same quality and at least 300 dpi resolution as attachments; include caption information identifying all individuals pictured and the event where the photo was taken.
Please do not mail computer print-outs; if
a digital version is available, please send
it by e-mail. "Action" photos, as opposed to "posed" photos, are strongly encouraged. Note: Cell phone pictures are generally of unacceptable quality.
Regarding Election Notices: Election Notices must be submitted to The Postal Record, not to other offices at NALC. The Constitution for Government of Federal
and Subordinate Branches requires that
notice be mailed to members no fewer than 45
days before the election (see Article 5, Section 4 for full details). Branch secretaries
must remember the time difference between
deadline for submission of notices—the 10th
of the month—and publication of the subsequent issue of the magazine, i.e., November’s
deadline is for December’s publication.
Due to production requirements, items that do not comply
with the styles specified cannot be published.
Call the Postal Record office at 202-662-2851 if you have any questions. |
