Safety and Health
Manuel L. Peralta Jr.
Director of Safety and Health
Manuel L. Peralta Jr. was declared the NALC’s director of safety and health in 2014 by the union’s national election committee after the committee determined that a competing candidate’s nomination submitted during the union’s 69th Biennial Convention in Philadelphia had not met the requirements for certification under the terms of the NALC Constitution. Peralta had first been elected director in 2010 during the 67th Biennial Convention in Anaheim. Full bio
Keeping letter carriers safe on the job
NALC’s Director of of Safety and Health is responsible for following safety and health issues that relate to letter carrier jobs. The director is Manuel L. Peralta Jr., who also represents NALC’s interests on:
- the National Joint Labor-Management Safety Committee established by Article 14, Section 3 of the National Agreement,
- the National Joint EAP Committee established by Article 35.
Letter carriers' occupational safety and health is protected by Article 14 of the National Agreement and by the federal Occupational Safety and Health Act.
Please contact Director Peralta if you have ideas, questions or concerns related to letter carrier safety and health:
NALC Director of Safety and Health Manuel L. Peralta Jr.
100 Indiana Ave. NW | Washington, DC 20001
202-662-2831 | email@example.com
Reporting a safety problem to USPS
Need to report a hazard, unsafe condition or practice? Click here to download Form PS-1767.
Required OSHA Form 300A posting period underway
OSHA requires that many organizations, including the U.S. Postal Service, summarize and conspicuously post workplace injury and illness records for the 2016 calendar year now through April 30. Click here to learn more.
Defense against CARE-related action(s)
Click here to download a letter to NALC President Fredric Rolando (USPS3959) that letter carriers can use in defending against any action taken against them based on information acquired through the Counseling At-Risk Employees (CARE) program. The letter is highlighted for your convenience. (Click here to download and review the distributed, non-highlighted version.)
- Zika Virus Transmission and Treatment: Special Zika Virus Newsletter—April 18, 2017
- Surgeon General: White House response to Zika virus.
- Mandatory stand-up talk: NALC has received from the U.S. Postal Service this stand-up talk about the Zika virus along with related information from the Centers for Disease Control and Prevention (CDC) about the virus.
Joint Statement on Violence and Behavior in the Workplace
Origin of the statement
NALC, other postal unions, the Postal Service and three postal supervisors’ organizations created and signed the Joint Statement on Violence and Behavior in the Workplace in Feb. 1992. They drafted the statement at a meeting held in the wake of tragic shootings of postal workers in Royal Oak, MI, in Nov. 1991.
In the statement, the organizations committed to dignity, respect and fairness for all postal employees as a fundamental human right. They also promised to rid USPS of the harassing, intimidating and abusive behavior that can lead to workplace violence, and they promised to deny rewards to those who violated that right and to remove repeat offenders from the Postal Service.
Six months later, the same parties issued a second joint statement, committing to continue their dialogue and pursue the first statement's mandate of a safer, more harmonious and productive workplace.
Enforcement—The Snow award
In 1996, National Arbitrator Carlton Snow declared that the Joint Statement was a binding contractual obligation that NALC may enforce through the grievance procedure. Snow empowered regional arbitrators to enforce the statement and issue remedies against postal supervisors who violate it:
“[T]he Joint Statement on Violence and Behavior in the Workplace constitutes a contractually enforceable bargain. The grievance procedure of the National Agreement may be used to enforce the parties’ bargain, and arbitrators have available to them the flexibility found in arbitral jurisprudence when it comes to formulating remedies, including removing a supervisor from his or her administrative duties.” (Q90N-4F-C 94024977, Aug. 16, 1996) C-15697
Following Snow’s landmark award, regional arbitrators have enforced the Joint Statement against postal supervisors where NALC has presented strong evidence of violent, abusive, harassing or threatening behavior. They have ordered supervisors to apologize, to get training or to be transferred from any position involving supervision of letter carriers.
More recently, regional arbitrators have ordered USPS to remove a postmaster and to demote a supervisor and deny him promotions or raises for five years. Unfortunately, the Postal Service challenged these arbitration decisions in federal court. NALC opposes any moves to vacate valid arbitration awards or to undermine enforcement of the Joint Statement.
- Sixth Circuit Court decision upholding regional arbitration award demoting a supervisor for violation of the Joint Statement on Violence and Behavior in the Workplace. (June 4, 2003) M-01488
- Decision of the United States Court of Appeals for the Fourth Circuit. This decision reversed a decision by a lower court when it determined that the award of Arbitrator Raymond Britton in the Clinton, MD, case could not be upheld. The Fourth Circuit determined that the decision to remove the postmaster should be upheld. M-01518
Employee Assistance Program
Learn more about EAP
The Employee Assistance Program is governed by Article 35 of the National Agreement. EAP is jointly adminstered by NALC, other postal unions and USPS. It provides confidential education, referral and counseling to help employees through personal challenges of all types, including alcoholism and drug-abuse programs.
Letter carriers seeking EAP services may contact their local union officers for information, call 800-327-4968 or go to www.eap4you.com.
Here are helpful documents:
- Domestic violence indicators for managers
- Know what to do for suicide prevention
- Suicide—Help is available
- The role of co-workers in preventing suicide
Free, anonymous EAP screening
The National Joint Employee Assistance Program Committee has created a place where any letter carrier may obtain a free screening for depression or alcohol abuse, on the Web at www.eap4you.com
To access screenings:
- Go to the EAP website.
- Click on NEW USER.
- Type 800-327-4968 in the box and click CONTINUE.
- Scroll to the bottom of the page and click CONTINUE UNREGISTERED.
- On the left side, listed under INFORMATION AND TOOLS, click on SELF-ASSESSMENT TOOLS link.
- This will bring you to the Self-Assessment Tools webpage that begins by listing the various types of assessment tools available.
The free screening can help you determine if you might be suffering from depression or alcohol problems. Of course, only your doctor can give you a full diagnosis after a full evaluation, but the screening can reveal whether you suffer from symptoms consistent with those problems.
If the screening result indicates that you could be suffering from depression or alcohol problems, you will be given a number to call for a free, confidential consultation with an Employee Assistance Program counselor.
The screening is completely anonymous because no personal identification is requested.
The screening is completely free and available every day, 24 hours a day.
EAP services: Broader than you might think!
Sometimes a conversation is all it takes to get things started. Here's a message from the Hawkeye District Advisory Committee to encourage letter carriers to use all of EAP’s services:
USPS EAP publications
EAP Publications SPS Publication
- PUB 518, EAP Supervisor's Guide - August 2011
- PUB 519, Employee Assistance Program - "Living Healthy, Working Well" - August 2011
Web-based EAP services
EAP and Magellan Healthcare have developed a number of web-based therapy modules that are designed for you to use at your convenience and in the privacy of your own home (or wherever you wish). | Introducing web-based care
These modules also let you work at a pace with which you are most comfortable. | Quick reference guide
The five confidential modules deal with:
- Anxiety, phobias and panic attacks
- Insomnia and sleeping problems
- Mild to moderate depression
- Alcohol and substance abuse
- Obsessive-compulsive disorder (OCD)
Each module provides you with interactive, self-management tools to change behaviors and sustain healthier outcomes. The short-term, goal-oriented approach teaches problem-solving and analytical skills to help identify and eliminate unhelpful thinking and behaviors.
You can use these online modules independently or in conjunction with seeing an EAP professional face-to-face. To learn more, call EAP toll-free at 800-327-4968 or visit EAP4YOU.com and check out the programs under the “Benefits” tab.
Note: Employees who use this service must do so on their own time.
Critical incident stress management
How you can help during a crisis—presentation from the 2014 NALC Convention in Philadelphia (PPT).
The NALC has partnered with APWU and the Postal Service to produce this informational video about the EAP’s suicide prevention program.
At a workshop during NALC’s 69th Biennial Convention in Philadelphia, Magellan Health Services showed a PowerPoint presentation on suicide prevention.
Staying balanced during the holidays
Safety on the job
Crime & violence
The USPS Postal Inspection Service has created a brochure and video to help letter carriers know what to do if they are confronted or threatened on their routes.
The brochure also gives six useful tips for things letter carriers can do to protect themselves.
Dog attacks are a serious threat: See this January 2015 Postal Record story on dog attacks for more information on how to keep yourself safe.
Do you know the warning signs?
NALC Director of Safety & Health Manny Peralta urges letter carriers to know the warning signs of heart attacks, because being alert to the symptoms can save your life and the lives of your co-workers. Too many victims wait too long to seek help, so please don't ignore the telltale signs.
Three simple facts you should know:
- Heart disease is the nation’s number one cause of death, half caused by a heart attack.
- Half of all heart attack victims wait more than two hours before seeking help.
- If you feel a warning sign(s), seek medical attention.
- Shortness of breath
- Discomfort or pain between the shoulder blades
- Chest or abdominal discomfort or pain spreading to the shoulders, neck, arm or jaw
- Chest discomfort, pressure or burning
- Indigestion or gas-like pain
- Anxiety or nervousness
- Dizziness or fainting
- Unexplained weakness or fatigue
ACT IMMEDIATELY! Warning signs can hit everyone differently, so don't take any chances.
Using the science of ergonomics to enhance safety is an ongoing joint effort by NALC and the Postal Service. This is a list of useful documents about ergonomics and how it applies to the letter carrier craft:
NALC background statement on ergonomics for stewards and officers
Handbook EL-809: Guidelines for Area/Local Joint Labor-Management Safety and Health Committees
Job Safety Analysis - Elevating Mail
Job Safety Analysis - Loading Hampers
Job Safety Analysis - Mail Hook
M-01477 Inverted Trays for Parcel Hampers
M-01773 Tools for Injury Reduction
Joint plan to notify employees working on the street/out of the office about emergency situations
NALC Director of Safety & Health Manny Peralta advises members that the Postal Service has developed a basic Emergency Notification Plan for Off-Site Employees. The plan provides guidance for post offices and postal facilities in establishing basic notification procedures to contact postal employees working on the street or out of the office in the event of a local or national emergency.
Peralta points out that this "notification tree" or "buddy-system" plan was developed with the assistance of the NALC, NRLCA and APWU. It describes one alternative that postal facilities can use to notifying employees of emergency situations. These procedures can also serve as a backup plan in case other communication methods such as telephones, pagers, electronic communications, etc. are not available or not functioning.
Your knowledge, awareness and understanding of both the local area where you deliver the mail and the current postal and public emergency procedures will make it possible to act effectively in a crisis situation.
As Director of Safety and Health Peralta discussed in his column in the April 2012 Postal Record and his column in the July 2013 edition, there is growing concern nationwide over letter carriers exercising proper caution while delivering mail on their routes.
Recently, as a result of our joint efforts, the Postal Service held a stand-up talk on this very topic.
For more information, see this article in the November 2013 Postal Record and this article from the Reno, NV, Branch 709 newsletter.
On March 30, 2012, the Postal Service issued a "Hot Topic" on preventing accidents while parked.
On April 11, 2011, USPS issued Vehicle Maintenance Bulletin 04-11 (VMB-04-11), establishing the policy and procedures related to the reporting of fires to USPS-owned vehicle. Click here to review that bulletin.
Before letter carriers are faced with the threat of a vehicle fire, make sure that your vehicles are being thoroughly inspected and properly serviced.
The Postal Operations manual at Section 736, Fleet Maintenance, states:
The VMF is responsible for providing quality and timely maintenance to the Postal Service fleet as outlined in the guidelines established by Vehicle Maintenance, Headquarters.
The USPS created the PS Form 4546-B, United States Postal Service Preventive Maintenance Inspection Guidelines Light Delivery Vehicles. The purpose of the form is to identify the required elements of routine maintenance and to document that the maintenance was done.
Letter carriers should be requesting proof that vehicles are being properly serviced. If this is not taking place, carriers need to investigate why the vehicles are not being properly maintained.
If the routine maintenance of postal vehicles is contracted out to a non-postal mechanic/auto shop, letter carriers still have the right to make sure that the routine maintenance is taking place, and if it is not, to report it to the shop steward/branch officers and, if necessary initiate grievances citing Articles 14 and 19.
If the routine maintenance is supposed to be performed by postal employees, letter carriers still have the right to investigate to determine if the routine maintenance is in fact taking place and, if it is not, the right to find out why.
In the investigation, challenge the employer’s failure to properly maintain and service vehicles by submitting a 1767, Hazard Report, and referencing any Vehicle Repair Tags (Form 4565) previously submitted.
In May of 2014, USPS contracted with Trident Engineering to investigate the cause of the vehicle fires. In response to the ongoing investigation, USPS Headquarters sent a letter dated April 3, 2015, to vehicle maintenance managers in the field with instructions.
On June 10, 2014, the Office of the Inspector General (OIG) issued a Management Advisory Report on delivery vehicle fleet replacement.
In August of 2014, USPS Headquarters Delivery Operations issued an instructional letter to the field advising that they are required to thoroughly examine all fuel systems for any leaks and that they be free of corrosion during each preventative maintenance inspection. The letter refers to Vehicle Maintenance Bulletin V-07-98 (7 MB).
On Feb. 10, 2015 an audit by the Office of the Inspector General (OIG) identified as a “Management Alert” showed that management has failed in its obligations to timely complete required vehicle maintenance. The report shows that 21 percent of the vehicles in the fleet are not receiving preventive maintenance in a timely manner. The report acknowledges that “maintaining scheduled maintenance is critical in avoiding vehicle breakdowns and safety issues while meeting the Postal Service’s customer service requirements.”
The Safety and Health column in the May 2014 Postal Record addressed USPS Form 4546-B, designed to identify and track required elements of routine preventative maintenance (see below). The August 2014 column emphasized the need for carriers to perform a thorough vehicle inspection and to take unsafe vehicles out of operation.
LLV mirror modification
On August 1, 2009, the USPS announced Vehicle Modification Order (VMO-01-09) requiring the "Repositioning of the LLV Right Side Mirrors." The directive had not been brought to the attention of the NALC and we were concerned that it may have been a short-sighted decision.
NALC brought this issue to the attention of the NALC-USPS Safety Task Force to have them address this development. The task force elected a method for evaluating this modification and had surveys conducted.
In 2011, the Task Force met to discuss the results of the survey and it was decided that the modification would be returned to the original configuration.
In a December 14, 2011 Memo, the USPS issued the following directive:
Our committee was advised that the modification should be undone when the vehicle is next serviced. If you have any questions on this matter, please contact your national business agent.
Miscellaneous vehicle issues
- LLV Operator's Manual
- Management Advisory Report on delivery vehicle fleet replacement by the Office of the Inspector General (OIG) on June 10, 2014.
- In August of 2014, USPS Headquarters Delivery Operations issued an instructional letter to the field advising that they are required to thoroughly examine all fuel systems for any leaks and that they be free of corrosion during each preventative maintenance inspection. The letter refers to Vehicle Maintenance Bulletin V-07-98 (7 MB).
- PS Form 4546-B, Preventive Maintenance Inspection Guidelines, Light Delivery Vehicles, identifies the required elements of routine maintenance.
- Sept. 30, 2016: Memo from USPS Vice President for Delivery Operations Kevin McAdams on Vehicle inspections and maintenance: “Preventive maintenance starts with our employees performing daily vehicle inspections, and continues with our Vehicle Maintenance group performing quality, scheduled maintenance and being responsive when unscheduled repairs are needed. Please ensure that proper and complete vehicle inspections are performed before and after driving a vehicle to perform postal duties. Ensure all safety defects/failures are reported immediately and corrected before allowing the vehicle to be used by our employees.” PDF
Extreme heat & cold
Safety in extreme heat
NOTE: The video (from 2014) states that you should drink eight 8-ounce cups of water per day. However, the more recent May 2015 “Beat the Heat, Stay Cool” safety talk recommends drinking at least 8 ounces of water every 20 minutes to maintain good hydration.
Many offices have failed to give heat-related safety talks, including the May 2015 “Beat the Heat, Stay Cool.” Your national business agents received this stand-up talk and distributed it to their branches. If this mandatory stand-up talk has not been given in your station, please reach out to your branch president, who should have received it.
Here is an excerpt from a statement made by the Occupational Safety and Health Administration on the importance of being prepared:
Whenever there is high heat, outdoor workers are at increased risk for heat-related illnesses and deaths. In fact, every year thousands of workers experience heat-related illnesses, and dozens more are killed by heat, and it happens in every part of the country...
The workers most at risk for heat-related illness are in construction and agriculture, but there are many outdoor workers in other industries who are at increased risk as well. These include workers in transportation, sanitation and recycling, building and grounds maintenance, landscaping services, oil and gas operations, and anyone else who does strenuous work in the open air.
We need your help to get the word out to employers that they are responsible for providing workplaces that are safe from excessive heat. This means regular breaks for workers so they can cool down. It means regular access to water so workers can stay hydrated. It means training for workers on the symptoms of heat illness—and what to do if they see a co-worker showing signs of dehydration or heat stroke.
Here are key pieces of advice from the safety talk:
- Hydrate before, during and after work. Prevention is important, so make sure to maintain good hydration by drinking at least 8 ounces of water every 20 minutes.
- Dress appropriately for the weather. On warm days, make sure to wear light colored, loose fitting, breathable clothing to keep body temperatures down.
- Utilize shade to stay cool. When possible, use shaded areas to stay out of direct sunlight.
- Know the signs of heat stress. You should understand what heat stress is, and how it can affect your health and safety. Here are some things to look out for:
- Finally, it’s important to notify your supervisor or call 911 if you’re experiencing signs of heat-related illnesses (see below).
The entire text of the press conference is available here for your review. Read it and all the heat-related illness material posted here on our website and pass it along to your brothers and sisters to prevent tragedy.
Do you know the signs of heat illness?
- Drink plenty of liquids.
- Watch for symptoms of HEAT EXHAUSTION and HEAT STROKE (see below).
- Be prepared to act by learning correct first aid procedures ahead of time.
“Protecting Workers from Heat Illness,” a 3-page infosheet, is available for download here from the Centers for Disease Control and Prevention. At times, workers may be required to work in hot environments for long periods. When the human body is unable to maintain a normal temperature, heat-related illnesses can occur and may result in death. This fact sheet provides information to employers on measures they should take to prevent heat-related illnesses and death.
OSHA Review Commission decision re letter carrier John Watzlawick
On July 24, 2012, John Watzlawick, an Independence, MO, letter carrier lost his life as a direct result of heat illness. Following an investigation, citation (and challenge) and trial, a decision was issued on September 10, 2014. Click here to read more.
Carriers have asked a number of questions about M#01860 and its application outside the Independence, MO Post Office. Please see this July 2, 2015 document for NALC's response.
Enforcing heat safety rules
On July 24, 2012, John Watzlawick, an Independence, MO, letter carrier, lost his life as a direct result of heat illness. An extensive investigation was conducted by OSHA and the office of Region 5 National Business Agent Dan Pittman. On Dec. 12, 2012, OSHA issued a citation (Inspection #538158) labeled as "Willful" (click here for a copy).
USPS challenged the citation. A decision was issued on Sept. 10, 2014 (copy of decision).
In May 2015, NALC and USPS bargained the “Heat Abatement Program” for the Independence, MO post office (M-01860). Carriers have asked a number of questions about M-01860 and its application outside the Independence post office. Please see this July 2, 2015, document for NALC's official position on the relevance of M-01860 outside of Independence (copy of letter).
OSHA has prepared a 41-page “All in One Heat Guide” that you can download by clicking here. The first page of the guide advises as follows:
OSHA does not have a specific standard that covers working in hot environments. Nonetheless, under the OSH Act, employers have a duty to protect workers from recognized serious hazards in the workplace, including heat-related hazards. This guide helps employers and worksite supervisors prepare and implement hot weather plans. It explains how to use the heat index to determine when extra precautions are needed at a worksite to protect workers from environmental contributions to heat-related illness. Workers performing strenuous activity, workers using heavy or non-breathable protective clothing, and workers who are new to an outdoor job need additional precautions beyond those warranted by heat index alone.
In addition to the above training material provided by OSHA, the USPS has issued a number of instructions as follows:
In May of 2014, the USPS distributed a Mandatory Stand-up Talk for Supervisors, which required that they train themselves on heat safety, train their employees, monitor the weather, acclimate employees to the heat and have a plan in place to respond to the needs of employees during heat advisories.
On May, 8, 2015, the USPS issued a Mandatory Safety Talk titled “Beat the Heat, Stay Cool.”
In the event that a shop steward or branch officer wishes to investigate management action (or lack of action) related to a heat abatement program in your office, you may use this form to request information.
Smartphone heat safety tool: Download OSHA’s Heat Safety Tool, an app for Android devices and iPhones. The app includes a quick way to calculate the heat index and see appropriate protective measures that should be taken before someone gets hurt.
Filing an OSHA complaint: In the event that you feel it necessary to file a complaint with OSHA over management’s failure to protect letter carriers in your office from the harm of extreme heat, click here to see your options on how to file.
Anti-retaliation: The Occupational Safety and Health Act, at Section 11 (c), mandates that
No person shall discharge or in any manner discriminate against any employee because such employee has filed any complaint or instituted or caused to be instituted any proceeding under or related to this Act or has testified or is about to testify in any such proceeding or because of the exercise by such employee on behalf of himself or others of any right afforded by this Act.
If you believe that management has retaliated against you, you have the right to file a whistleblower complaint within the 30-day time limit provided for postal employees. All of the information necessary to file a whistleblower complaint can be found here.
For immediate assistance: To assist you on issues involving heat safety, please send an e-mail to NALC Director of Safety and Health Manuel Peralta at the following address: firstname.lastname@example.org
In your e-mail, please identify yourself by name and position held (letter carrier, shop steward or title of union position held) along with identification of your work location (station, city and state) and contact information (cell number and e-mail address) so that we may begin to assist you as soon as possible.
Additionally, you may download this “Initial Heat Injury Report” form, fill it out, and send a copy of it to Director Peralta.
OSHA citations relating to heat safety
These OSHA citations are provided for your use in protecting letter carriers from the heat.
If you file a complaint with OSHA relating to management’s failure to protect letter carriers from heat-related illness, please provide the OSHA investigator with a copy of each of the attached citations:
- Dec. 12, 2012: OSHA Citation 538158, Independence, MO
—see also NALC/USPS memorandum of understanding M-01860
- Dec. 4, 2013: OSHA Citation 917092, Medford, MA
- Oct. 21, 2015: OSHA Citation 1075644, Ottumwa, IA
- Jan. 5, 2016: OSHA Citation 1087510, Monroe, LA
- Feb. 18, 2016: OSHA Citation 1093157, Pensacola, FL
- Sept. 30, 2016: OSHA Citation 1158653, Des Moines, IA
Safety in cold temperatures
The Postal Service has issued mandatory safety talks to be given to all employees regarding protection from cold temperatures.
If management has not provided this safety talk, advise your supervisor, shop steward, branch officers or, if necessary, your national business agent.
Bottom line: Do not put yourself in danger.
Click here to see a copy of a citation issued by OSHA following the death of a letter carrier in Buffalo, NY, after a slip and fall on ice.
Click here for an information sheet from the Occupational Safety and Health Administration (OSHA) about protecting yourself from hypothermia.
The Federal Occupational Safety & Health Act: Full OSHA coverage for letter carriers
“No one should have to sacrifice their life for their livelihood, because a nation built on the dignity of work must provide safe working conditions for its people.”
—Secretary of Labor Thomas E. Perez
Postal employees are covered by the protections of the OSHA law—the Occupational Safety and Health Act of 1970. The change is due to PESEA, the Postal Employees Safety Enhancement Act, passed in September, 1998.
Occupational Safety and Health Act (OSHA) protection for postal employees includes whistleblower protection. See the November 2012 Safety & Health column in The Postal Record for more information.
OSHA 300 Log - Annual Posting Requirement
The Occupational Safety and Health Administration (OSHA) requires an annual posting of its OSHA 300 log. Below are references from Chapter 8 of the Employee and Labor Relations Manual (ELM) covering the 300 log and the required posting (§821.142).
821.11 Postal Service and OSHA Reporting and Recordkeeping Requirements
The Postal Service is required by 29 CFR 1904, Recording and Reporting Occupational Injuries and Illnesses, to record occupational injuries and illnesses in OSHA Form 300, Log of Work-Related Injuries and Illnesses, and to maintain a supplementary record, OSHA Form 301, Injury and Illness Incident Report. The Postal Service maintains an accident reporting process and system, including Accident Report, to fulfill these requirements and to meet safety and health program and business needs.
821.122 OSHA Requirements
In accordance with OSHA Part 1904, an OSHA Form 301 must be completed for each recordable injury or illness. The original OSHA 301 must be maintained along with the OSHA 300 Log for 5 years.
821.14 Maintaining Logs and Summaries
821.141 OSHA 300, Log of Work-Related Injuries and Illnesses
In accordance with 29 CFR 1904, each facility must maintain an OSHA 300 log by calendar year that lists all OSHA-recordable occupational injuries and illnesses. All such injuries and illnesses must be recorded on the log within 7 days of notification.
821.142 OSHA 300A, Summary of Work-Related Injuries and Illnesses
Post a copy of OSHA 300A for the period February 1 through April 30 each year in a conspicuous place at every establishment where employees work or report to work.
821.143 OSHA 301, Injury and Illness Incident ReportOSHA Form 301 must be filled out for each OSHA-recordable, work-related illness or injury within 7 days of notification (see 821.122).
Retain OSHA Forms 300, 300A, and 301 and PS Form 1769 for 5 years after the end of the calendar year.
The posting of this log is an important element of safety. It identifies what types of injuries have been suffered at your installation.
Your Local Safety and Health Committee is tasked with the following obligation:
Monitor the progress of accident prevention and health activities, and, when necessary, make recommendations for improvement to the installation head. (EL-809, Section V)
Your review of the 300 Log in conjunction with the duties of the Safety and Health Committee should lead you to ask your local safety committee what they have done to prevent similar injuries/illnesses? Have they implemented measures to prevent similar accidents/injuries?
OSHA citations & hazard alerts
Below are citations issued by OSHA relevant to the Postal Service. (Note: Citations related to heat safety are listed in a section above titled “OSHA citations relating to heat safety.”)
- June 12, 2013: OSHA Citation 909521, Farmington Hills, MI
- April 17, 2014: OSHA Citation 962328, Bismark ND
- Feb. 18, 2016: OSHA Citation 1093157, Pensacola, FL
- June 8, 2016: OSHA Citation 1113947, Newport, PA
- Sept. 1, 2016: OSHA Hazard Alert 1161474, Kansas City, MO
- Sept. 22, 2016: OSHA Hazard Alert 1170978, Jefferson City, MO
- Sept. 30, 2016: OSHA Citation 1158653, Des Moines, IA
- Oct. 14, 2016: OSHA Citation 1162245, Benton, AR
Regulations and standards
The federal regulations governing occupational safety and health, in two documents from the Code of Federal Regulations. Please note that laws and regulations can and do change! See the OSHA Web site for the latest information about OSHA regulations and standards: http://www.osha.gov
Workers’ Memorial Day
Safety & Health columns in The Postal Record, by topic
January 2011 – Greetings for a new year
August 2011 – Keep a watchful eye on each other
December 2011 – The EHS system
May 2012 – What's up on the Hill?
January 2013 – Write it up! (reporting hazards)
June 2013 – I am a victim of circumstances
September 2013 – Are you setting an example at work?
March 2014 – Your union needs you
May 2015 – Safety Committee duties
Sept.-Oct. 2016 – Management hijacked the safety captain program
March 2011 - The voice of the employee
August 2011 – Keep a watchful eye on each other
October 2011 – Abuse on the workroom floor continues
January 2012 – Bargaining with management
July 2012 – Keeping an eye on each other
August 2012 – Keeping an eye on each other, continued
October 2012 – Keeping an eye on each other, continued
October 2013 – Tune in to each other on the workroom floor
January 2014 – Making the numbers is no excuse
September 2015 – Dignity and respect
November 2015 – Be a hero to new employees
March 2012 – NALC safety task force
January 2013 – Write it up
May 2013 – Accident investigation
July 2013 – Park points revisited
August 2013 – Seat belts save lives
May 2014 – Preventing vehicle fires
August 2014 – Vehicle fires revisited
March 2015 – A life and a family’s happiness saved—seatbelts do work
June 2015 – Vehicle fires (continued)
August 2015 – Rust is not a friend
January 2016 – In memory of Alton Cargile Hall III
March 2017 – La palanca
April 2013 – In memory of John Watzlawick
November 2014 – OSHA judge comes through
December 2014 – Winter is just around the corner
January 2015 – Remembering Leo
October 2015 – The brutal summer behind us
December 2015 – Keeping safe out there in the cold
May 2016 – Preparing for the heat of summer
June 2016 – Recent OSHA citations
June 2012 – Bravo, Senator Harkin
November 2012 – Reporting injuries and retaliation
April 2013 – In memory of John Waltzlawick
April 2014 – OSHA 300A logs
June 2014 – Important safety updates
July 2015 – Are we abating hazards or blaming behavior?
June 2011 – Is the cost of safety too high?
September 2011 – Delivering for America
March 2013 – Thank you, President Sombrotto
November 2013 – Discipline does not work
December 2013 – You are your most important delivery
March 2016 – What is this CARE program you are hearing about?
April 2016 – Do you really care about my safety?
- PUB 518, EAP Supervisor's Guide
- PUB 519, Employee Assistance Program
- PUB 45, A Violence-Free Workplace
- PUB 107, Crisis Management for Violent Incidents
- PUB 108, Threat Assessment Team Guide
- EL-804, Safe Driver Program
- EL-809, Guidelines for Area/Local Joint Labor-Management Safety and Health Committees
- EL-812, Hazardous Materials and Spill Response
- EL-814, Employee's Guide to Safety
- Postal Employees Safety and Health Enhancement Act of 1998 - Applied the full force of the OSHA law to the Postal Service and postal employees
Federal government sites
Centers for Disease Control and Prevention (CDC)
Department of Health and Human Services (HHS)
Department of Transportation (DOT)
Environmental Protection Agency (EPA)
Federal Emergency Management Agency (FEMA)
National Institutes of Health (NIH)
National Institute of Environment Health Sciences (NIEHS)
National Institute for Occupational Safety and Health (NIOSH)
National Library of Medicine
Occupational Safety and Health Administration (OSHA)
Safety and Health Statistics, U.S. Bureau of Labor Statistics (BLS)
Help for crime victims
Safety & Health news articles
Required OSHA Form 300A posting period underway
OSHA requires that many organizations, including the U.S. Postal Service, summarize and conspicuously post workplace injury and illness records for the 2016 calendar year now through April 30.
OSHA and NIOSH are monitoring the Zika virus. Some U.S. states have mosquitoes that can become infected with and spread Zika virus, and travel-associated Zika virus infections in U.S. states may result in local spread of the virus.
Statutory requirement to review and post OSHA Form 300A summary for the calendar year
From Feb. 1 through April 30, USPS installations are required to post a copy of OSHA Form 300A in a conspicuous place at every establishment where employees work or report to work.
Enforcing heat safety rules
Here are some resources for enforcement of heat safety rules.
This Mandatory Safety Talk was provided to the NALC. National business agents have been asked to distribute the information to all branch contacts and to follow up to make sure that the mandatory talks are in fact given.
Suspicious powder exercises
The Postal Service has issued “Tabletop Exercise Guides” and a checklist to ensure that a consistent and reasoned response is followed when suspicious powder is found in the mail.
Chemical and biological hazards
BDS (biohazard detection system), designed exclusively for the Postal Service, uses sophisticated DNA matching to detect the presence of anthrax in the mail. It will continuously test air samples from mail canceling equipment.
Ebola and West Nile virus
Standup talks and talking points about Ebola and West Nile virus.